Secure Translator Using Power Apps, Power Automate, and Azure AI Translator

Background

Smithers-Oasis, a global leader in providing floral foam products and solutions, faced significant challenges with their translation needs. Previously, the company relied on public AI and translation services, which posed security risks. Sensitive company information was being processed through unsecure channels, raising concerns about data privacy and control.

Challenge

The primary challenge was to develop a secure, efficient, and user-friendly translation solution that would keep all translated information within the company’s control. The solution needed to be accessible to employees across various departments and locations, allowing them to translate documents and text into multiple languages securely.

Solution

Workplace Engineering stepped in to address these challenges by developing a custom translation app using Power Automate, Power Apps, and Azure AI Translation Services. The app was designed to be hosted on SharePoint, ensuring seamless integration with Smithers-Oasis’s existing infrastructure.

Key Features of the Translation App:

Secure Hosting: The app is hosted on SharePoint, providing a secure environment for document storage and management.

User-Friendly Interface: Employees can easily upload documents or paste text into the app for translation.

Multi-Language Support: The app leverages Azure AI Translation Services to support multiple languages, catering to the diverse needs of the global workforce.

Automated Workflows: Power Automate is used to streamline the translation process, ensuring quick and efficient translations.

Data Security and Monitoring: The IT department can monitor all translation activities, ensuring that sensitive information remains within the company’s control.

Implementation

The implementation process involved several key steps:

Requirement Analysis: Understanding the specific needs and security concerns of Smithers-Oasis.

Design and Development: Creating a secure and intuitive app using Power Apps, integrated with Azure AI Translation Services.

Integration with SharePoint: Ensuring the app is seamlessly integrated with SharePoint for secure document management.

Testing and Deployment: Rigorous testing to ensure the app meets all security and functionality requirements before deployment.

Training and Support: Providing training sessions for employees to ensure they can effectively use the new translation app.

Results

The new translation app has significantly improved the security and efficiency of Smithers-Oasis’s translation processes. Key benefits include:

Enhanced Security: All translation activities are now monitored and controlled by the IT department, ensuring data privacy.

Improved Efficiency: Automated workflows and a user-friendly interface have streamlined the translation process.

Global Accessibility: Employees across various locations can securely translate documents and text into multiple languages.

Following Translation, the Files are available for download

Conclusion

By leveraging Power Automate, Power Apps, and Azure AI Translation Services, Workplace Engineering successfully developed a secure translation app for Smithers-Oasis. This solution not only addressed the company’s security concerns but also enhanced the overall efficiency and accessibility of their translation processes. Smithers-Oasis can now confidently manage their translation needs, knowing that their sensitive information is secure and under control.